Outlook signature block setup

Details required :. Cancel Submit. Hi Dr. Deborah, Thank you for posting your query on Microsoft Community. Kindly reply: Are you using Windows 10 Mail app or web browser to access Outlook. If you use Windows 10 Mail App, then follow the steps below: 1.

Open Mail App and click on the Settings icon. Select Signature. Type in your Signature and select respective account you wish to add the signature to. If you are referring to the web browser, then follow the steps below. If you see Outlook. Check the box as per your requirements and type your signature.

Now, click on Save. Please respond if you have further related queries. Regards, Jesinta Rozario. Otherwise, accept the default option of none. Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically.

To add the signature manually, select Signature from the Message menu and then pick the signature you just created. In the Select signature to edit box, choose the signature you want to add a logo or image to.

Select the Image icon , locate your image file, and select Insert. To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked. When you're done, select OK , then select OK again to save the changes to your signature. If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.

In your email message, on the Message tab, select Signature. Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you've created.

Open a new message. On the Message tab, in the Include group, click Signature , and then click Signatures. In the Edit signature box, type the text that you want to include in the signature. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

To add elements besides text, click where you want the element to appear, and then do any of the following:. Click Business Card , and then click a contact in the Filed As list. Then click OK. Click Insert Hyperlink , type in the information or browse to a hyperlink, click to select it, and then click OK.

Click Picture , browse to a picture, click to select it, and then click OK. Common image file formats for pictures include. Note: The signature that you just created or modified won't appear in the open message; it must be inserted into the message.

Signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature. Note: Each message can contain only one signature. Under Choose default signature , in the E-mail account list, click an email account with which you want to associate the signature. Otherwise, click none. In a new message, on the Message tab, in the Include group, click Signature , and then click the signature that you want.

Customize your email message. Do you have feedback on creating or using Outlook signatures? We'd like to know. In particular, if you had trouble locating the Signatures menu, we'd like to know where you expected to find the option to create a signature. The Outlook programming team and the Outlook documentation team listen to your feedback. Click Yes or No at the bottom of your screen next to Was this information helpful?

Please let us know what version of Outlook you're currently using as well as why you searched for help on creating a signature. We'll update this documentation regularly to answer as much of your feedback as we can. Create and add a signature to messages. Create your signature and choose when Outlook adds a signature to your messages Important: If you have a Microsoft Microsoft account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products.

Notes: You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature. Create a signature Open a new message.

On the E-mail Signature tab, click New. Type a name for the signature, and then click OK.